W2 Mate is the easiest and fastest W2 and 1099 Forms printing software. W2 Mate prepares forms W2, 1099, W3 and 1096. Supports printing SSA-Approved laser substitutes for W2 Form Copy A and W3 on regular white paper, which eliminates the need for buying W2 and W3 forms. W2 Mate supports unlimited number of companies, forms, employees and recipients. The software prints on both white paper and on Red-Ink Laser forms, with the ability to adjust vertical and horizontal printing offset.
Form W-2 is a six-part form. Send Copy A to the Social Security Administration; Copy 1 to your state, city, or local tax department; and Copies B, C, and 2 to your employee. Keep Copy D, and a copy of Form W-3, with your records for 4 years.
Type the entries on W-2 Forms using black ink in 12-point Courier font, if possible. Because Copy A is read by machine, handwritten entries or the use of inks other than black to make entries on the W2 form hinder processing by the SSA.
Send the whole Copy A page of Form W-2 with Form W-3 to the SSA even if one of the Forms W-2 on the page is blank or void. Do not staple Forms W-2 together or to Form W-3. Also, if possible, please file Forms W-2 either alphabetically by employees™ last names or numerically by employees™ SSNs. This will help the SSA locate specific forms.