This free invoice template is designed for small hotel or motel service businesses that don't need a complicated and fully-featured accounting or invoicing system, but still need to provide their customers with beautiful and professional-looking invoices. The invoice template helps you create invoice easily and quickly, no learning is required if you know how to fill in an invoice on paper, because the invoice form is very intuitive - just like what you see on a paper form.
When you download and open the invoice template for the first time, you may see an empty and ready-to-be-filled-in invoice form with white background on the center of the form. The white area is defined as print area, which is the area to print when you issue the print command inside Microsoft Excel. What to generate PDF documents and email to your customers, instead of printing hard copies? No problem, there are many free add-in program for Excel you can download and use to create PDF documents in Microsoft Excel.
As an invoice template for hotel or motel business, it is necessary to detail when a customer is check in and out. This is implemented by adding two columns to the invoice body section, titled with 'Check In' and 'Check Out'. As you can see from the screen shot, there are 7 columns on the invoice body. On the invoice heading section, you can detail everything about your business, including a logo image, your hotel/motel name, address, city/state and zip, country, web site and email address, phone number and fax number. The invoice# and invoice date fields are located to the right of the hotel name. Usually you need to fill unique invoice for each invoice you create.
All the totals, such as the line total, sub total, taxes, total and balance due, are calculated automatically.
Microsoft Excel/Office 2000/XP/2003/2007/2010