CodeTwo CatMan allows sharing of Outlook categories with other users on the local network and manage them in an easy way. Installing CodeTwo CatMan on machines on the local network and using a shared configuration file, one can very easily create a mechanism for centra- lized management of shared Outlook categories in the network.
The program introduces the term of public and private categories. Public categories are defined in an external configuration file and are common to all users on the network. Private categories are the categories added in Outlook locally by a user and they are only visible for that user (Fig.1). On the list of categories a user can see both his own private categories and the public categories. All the time the Outlook client is open, the program monitors the public categories file. When one of the public categories is added, deleted or modified, the list of Outlook categories is updated respectively.
How it works
Once the program is installed, start Outlook, go to Tools | Options, open the CodeTwo CatMan tab and type the path to the configuration file, containing the list of public categories . If the file does not exist, it will be created once you click the Category editor button.
After clicking the Category editor button, the editor window will open which you can use to edit the public categories, shared with other users on the network, and private categories which are only visible on the current machine.
By setting according access rights for writing to the public category file, you can choose users on the local network who will be able to modify the list of public categories. If a user has no permission to modify the public categories, s/he will be notified by the program.
The program automatically synchronizes all public categories defined in the configuration file with the list of categories in your Outlook client. If a category is removed from the file, it will also be removed from the Outlook list of categories. This way you can work both with public and private categories in Outlook